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  • Travel & Expense Specialist

    Job Locations 1 week ago(5/16/2018 4:04 PM)
    Requisition ID
    2018-18645
    Posted Date
    Human Resources
    Category
    601 W 26th St
  • Overview

    From the beginning, mcgarrybowen was built differently, on the simple premise that clients deserve better. So we built a company committed to delivering just that. A company that believes, with every fiber of its being, that it exists to serve clients, build brands, and grow businesses.

    We serve our clients from offices around the world. Passionate about building brands in diverse categories, we handle accounts of all sizes, from local to global, crossing all communication channels.

     

    AT MCGARRYBOWEN WE BELIEVE:

    • in taking things personally. In throwing ourselves into our work and being passionate about our ideas. 
    • in people. Our colleagues are a diverse, creative, outspoken, ambitious, character-rich ocean of talent. 
    • in collaboration. Great ideas come from all corners. And they’re burnished by discussion and teamwork.
    • in decency. We love people who have passion, but aren't egomaniacs or glory hogs.
    • in personal growth. We teach, mentor, and grow the best and brightest, so they become leaders in the field.

    WORDS MCGARRYBOWEN STANDS BY:

     

    Be Wise | Be Bold | Be Fresh | Be Fun | Be Warm | Be Real

     

    Here at mcgarrybowen, we're currently hiring for a Travel & Expense Specialist.

    Responsibilities

    • Daily administration of expense reporting functions via Concur.
    • Daily administration of travel functions via Concur and contracted travel provider(s).
    • Auditing/processing of expense report submissions to ensure all transactions are recorded timely and accurately and comply with company policies and procedures.
    • Verifying and ensuring that documentation requirements have been met and that all required supporting documentation is present to support the travel reimbursement and expenses are charged to the correct clients, projects, and job numbers.
    • Follow-up and communicate with all levels of employees in all US offices regarding non-compliant expenses, missing receipts and other documentation or missed deadlines.
    • Respond to written and/or verbal inquiries from internal contacts, including the shared departmental email.
    • Provide ongoing training to all travelers and cardholders to onboard them as well as to ensure program compliance, best practices and systems.
    • Maintaining a thorough knowledge of travel policies and procedures specific to each client, in order to audit and process all client-billable expenses.
    • Working with Broadcast, Account Management, and Client-Finance when necessary to resolve billable expense issues, including additional reporting.
    • Ensure that all DAN and mcgarrybowen policies, regulations and other applicable obligations are adhered to wherever and whenever business is conducted.
    • Conduct work in accordance with established operating practices and procedures.
    • Perform other duties and projects as assigned or required.

    Qualifications

     

    • Undergraduate degree.
    • 1+ year of experience in financial role.
    • Passion for numbers and systems.
    • Strong verbal and written communication skills.
    • Collaborative approach and spirit.
    • Strong attention-to-detail and work ethic.
    • Positive, "can-do" attitude.
    • Desire to work within a fast-paced, high energy agency setting.

     

    Visa Eligible

    No Restrictions

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